First Year Application Specialist

Application Review Specialist

The University of Wisconsin-Stout is seeking an Application Review Specialist to serve as a key member of the Admissions team, within the Enrollment and Strategic Initiatives division. We are admissions professionals dedicated to recruiting, admitting, and enrolling the next generation of UW-Stout undergraduate students to meet the University's enrollment objectives. The Application Review Specialist is responsible for managing the process of importing all electronic applications, and reviewing, examining, and evaluating student applications. They will work collaboratively with Admissions team members and campus partners to provide exemplary customer service to students during the application process. This position exercises independent judgment, manages multiple priorities, and has a strong attention to detail. UW-Stout is seeking a team member who is committed to promoting the development of an equitable and inclusive environment. The anticipated start date is May 27, 2024.

Application Review Specialist

QUALIFICATIONS                                                   

Minimum / Required 

Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, databases, email) in a Windows environment.

Minimum of a high school diploma and 3 years of administrative office work OR an associate degree.

Ability to make independent decisions and have excellent judgment including sensitivity to personal and confidential information.

Highly Desired/Preferred 

Earned bachelor's degree.

Excellent written and verbal communication skills

Excellent attention to detail.

Evidence of effective customer service skills and ability to provide accurate service to diverse populations.

Ability to prioritize and organize a variety of activities and projects simultaneously.

Previous experience in higher education.

Knowledge of student information systems (preferably PeopleSoft or Salesforce) and Imaging Systems (preferably Perceptive Software) and/or a willingness to learn new technology.

Good work habits, such as attendance, punctuality, accountability, and resourcefulness. 

Work as part of a team environment and on collaborative efforts.

RESPONSIBILITIES

Use independent judgment to review applications and make admission decisions for incoming first-year and high school special students.

Advise students, parents, supporters, and university personnel regarding the status of student applications.

Process transcripts as needed.

Assist with updates to student records in PeopleSoft and ImageNow to include not comings, application cancellations, and major changes.

Calculate cumulative grade point averages when needed.

Facilitate letter generation and send decision letters.

Review final high school transcripts for admitted first-year students and place holds on student accounts in PeopleSoft. 

Collaborate with Advisement and Orientation offices to matriculate students in PeopleSoft before First-Year Registration and Orientation.

Collaborate with other staff to troubleshoot issues, develop efficiencies, and capitalize on technology utilized in the execution of duties. 

Manage admissions email in coordination with other staff members.

Maintain confidentiality of student records/sensitive information. 

DEPARTMENT INFORMATION 

The Admissions Office is part of the Enrollment and Strategic Initiatives Division and is committed to creating an inclusive campus community. The office is responsible for recruiting, admitting, and enrolling the next generation of UW-Stout undergraduate students. The office hosts campus tours for prospective students and their guests and oversees the processing of all applications. Prospective students can apply directly to UW-Stout through the Universities of Wisconsin website or the Common Application. 

APPLICATION INSTRUCTIONS

Applications received by end of day, April 4, 2024 are ensured full consideration.  Applications submitted after April 4 may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs 

Required application materials: 

1. Cover letter (* See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references  

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900. 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Emily Whitcomb

Email: whitcombe@uwstout.edu 

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Heather Knutson

Email: knutsonh@uwstout.edu 

INSTITUTIONAL OVERVIEW 

University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.  

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority. 

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.  

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us.

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community .

ADDITIONAL INFORMATION 

Minimum starting wage of $18.00 per hour, commensurate with qualifications and experience.  UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
• Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students. 

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. 

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149. 

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

Job Family: Staff