Administrative Assistant II - 2 Positions *Extended Deadline*
The University of Wisconsin-Stout is seeking applications for two, full-time, Administrative Assistant II openings.
- Administrative Assistant II, UW-Stout Chancellor and Provost Administrative Complex
- Administrative Assistant II, Nakatani Teaching and Learning Center / Office of Research and Sponsored Programs / Center for Applied Ethics / Instructional Design
The Administrative Assistant II (AD002) provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision. The individual performs a variety of activities under limited supervision including, but not limited to:
- Scheduling logistics and secures resources for meetings, conferences, travel, and work unit operations; serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities;
- Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
The Administrative Assistant II is responsible for providing excellent customer service and requires a broad understanding of functions and activities of the university. The work in both units is fast-paced and requires a high level of attention to detail and experience in coordinating activities and events. An individual who is committed to promoting the development of an equitable and inclusive environment is essential to this role.
Minimum / Required
- Works independently and as a part of a team environment and on collaborative efforts.
- Excellent verbal and written communication skills
- Takes initiative to problem solve and prioritize work
- Strong commitment to customer service
- Attention to detail, proofreading, editing and organizational skills.
- Demonstrated commitment to creating and supporting an equitable, diverse, and inclusive work environment.
- Excellent judgment, including ability to maintain confidentiality
- Proficiency with standard business software programs (e.g., Microsoft Office: Excel, Outlook, Word)
- Two-year Associate Degree and or 2 years or more experience working in a higher education setting.
- Related working experience.
- Experience with Peoplesoft, Imaging, ShopUW+ or related software.
UW-Stout’s Chancellor and Provost Administrative Complex and the offices of Nakatani Teaching and Learning / Office of Research and Sponsored Programs / Center for Applied Ethics / Instructional Design are committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.
University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.
A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being¿Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.
UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.
UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.
The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.
The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community
Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book
Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.
- Benefit Details:
- Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.
Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Required application materials:
- Cover letter*
- Names and contact information for a minimum of three (3) professional references
*Please use your cover letter to speak to:
- specifically addressing how you meet the minimum and preferred qualifications
- include a statement (4-6 sentences) regarding how you would foster a climate of equity, diversity, and inclusion in a work environment. This aligns with our campus’ inclusive excellence goals and goes beyond the traditional process to increase the pool of diverse candidates.
*Please also specify your interest in being considered for one or both positions.
To ensure consideration complete applications must be submitted online by 11:59 p.m. on November 28, 2021. Applications submitted after may be reviewed until the position is filled.
Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Lucas Nelson
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Dawn Skovbroten
Job Family: Staff
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/